Tips that couples often forget when searching for their Arizona wedding venues!
Choosing the perfect Arizona wedding venue is a crucial step in planning your wedding day. Below are 20 things to consider when looking for your wedding venue!
Not only does your venue set the tone for the entire event, it can significantly impact your overall experience, especially if you forget to consider these things! While many couples focus on the obvious aspects like location and aesthetics, there are several often-overlooked tips that can make a big difference in your wedding venue selection. In this blog, we’ll explore these forgotten factors to help you find the ideal setting for your celebration.
20 things to consider when looking for your wedding venue
- Guest List Flexibility
Couples often underestimate the importance of guest list flexibility when choosing a venue. Before committing to a venue, have a clear idea of your guest list size. Then, ask the venue if they can accommodate potential changes. It’s better to have a little extra space than to feel cramped if your guest count unexpectedly grows.
- Accessibility for All
Consider the accessibility of your chosen venue. Ensure it’s easily reachable for all your guests, including those with mobility challenges. Check for ramps, elevators, and accessible restrooms to make sure everyone can comfortably enjoy your wedding.
- Weather Backup Plan
Outdoor weddings are incredibly romantic, but Mother Nature can be unpredictable. Even the Arizona couple needs to consider the chance of rain, aka Monsoons, or an unexpected heat wave! Always have a weather backup plan, if you’re planning an outdoor ceremony or reception. Ask the venue about their indoor options or if they provide tents for outdoor events.
- Noise Restrictions
Check for any noise restrictions in the venue’s contract or local ordinances. Some venues may have specific time limits for loud music, which could affect your reception plans. Make sure your celebration won’t be cut short prematurely. If you’re looking to incorporate a silent disco with your event – view your local options here!
- Lighting Considerations
The lighting in your chosen venue can dramatically affect the ambiance of your wedding. Visit the venue at the same time of day as your wedding to assess the natural light. Also, ask about lighting options for evening events, including string lights, chandeliers, or uplighting. In some cases your entertainment company might have a lighting combo package!
- Parking and Transportation
Don’t forget about parking and transportation options for your guests. Ensure there’s adequate parking space or look into nearby parking facilities. If your venue is remote, consider arranging shuttle services to transport guests safely to and from the location.
- Vendor Restrictions
Some venues have exclusive contracts with specific vendors, limiting your choice. If you have a preferred photographer, caterer, or florist, make sure the venue allows outside vendors or factor in the cost of using their approved ones.
- Hidden Costs
Read the contract carefully to avoid hidden costs. Some venues may charge additional fees for things like cleaning, security, or overtime. Get a clear understanding of what’s included and what’s not to avoid surprises later.
- Restrictions on Decor
Understand the venue’s rules regarding decor and personalization. Some places may have restrictions on hanging decorations, using open flames, or attaching anything to their walls. Ensure your creative vision aligns with the venue’s guidelines.
- Restroom Facilities
The availability and quality of restroom facilities are often overlooked. Ensure there are enough restrooms for your guest count, and if you’re having an outdoor wedding, consider renting luxury portable restrooms to provide a more comfortable experience.
You’ve made it thru the first 10 – keep reading for all 20 things to consider when looking for your wedding venue
- Acoustic Considerations
The acoustics of your venue can significantly impact the quality of sound during your ceremony and reception. If the venue has poor acoustics, consider renting sound equipment or hiring a professional sound engineer to ensure your guests can hear everything clearly.
- Insurance Coverage
Wedding insurance can be a lifesaver in case of unforeseen circumstances like cancellations or accidents. Check if the venue requires liability insurance and factor this into your budget.
- Venue Accessibility Timeline
Consider the venue’s accessibility timeline. Some venues may have restrictions on when you can access the space for setup and decoration. Ensure you have enough time to prepare without feeling rushed.
- Catering Restrictions
If you have a specific catering company in mind, check if the venue allows outside catering. If not, carefully review the venue’s catering options and menu choices to ensure they align with your preferences and budget.
- Rest Areas for Guests
Provide comfortable seating areas or lounges for your guests to relax and socialize during the reception. This often-overlooked detail can enhance the overall guest experience.
- Emergency Exits
Safety should always be a priority. Familiarize yourself with the venue’s emergency exits and evacuation plans in case of unforeseen circumstances.
- Noise Pollution
Consider the surroundings of your venue. Is it near a busy highway, airport, or industrial area? Noise pollution can be a significant issue during your event, so take it into account when making your decision.
- Guest Accommodation
If your venue is in a remote location, think about accommodations for out-of-town guests. Ensure there are nearby hotels or lodging options and consider negotiating group rates.
- Rental Equipment Costs
Don’t forget to budget for rental equipment like tables, chairs, linens, and dinnerware if they’re not provided by the venue. These costs can add up quickly.
- Read Reviews and Get References
Before finalizing your decision, read reviews from other couples who have used the venue. Additionally, ask the venue for references to get a sense of their track record and how smoothly weddings are typically executed there. A great way to visually see how weddings are at your top venues – browse Real Weddings!
Selecting the perfect wedding venue involves more than just aesthetics and location. The above top 20 things to consider when looking for your wedding venue will help you narrow down your search. It requires careful consideration of often-overlooked factors like accessibility, flexibility, hidden costs, and logistics. By keeping these tips in mind, you’ll be better prepared to choose a venue that aligns with your vision and ensures a memorable wedding day for you and your guests.